This portal is for Business Managers to access relevant and accurate information and resources.
Business Managers Advisory Group
The Business Managers Advisory Group is established for the purpose of:
- providing advice and recommendations around school-based operational issues;
- informing the strategic direction of the administration of schools; and
- developing the profile and definition of the role of the School Business Manager.
The Terms of Reference for the Group are available here.
Membership of the Group is made up of Business Managers representing all sectors: early childhood, primary, P-10, high school and special school, and is Chaired by a representative from the Education Support Office. Current members of the Group are:
- Chair: Ms Lynette Daly, Chief Finance Officer, Education Support Office
- Ms Mary Ryan, Business Manager, Telopea Park School
- Ms Cathy MacMaster, Business Manager, Narrabundah Early Childhood School
- Ms Maree Hardwicke, Business Manager, Belconnen High School
- Ms Narelle Dix, Business Manager, Mawson Primary School
- Ms Jenna Blake, Business Manager, The Woden School
- Ms Sharon Beaumaris, Business Manager, Fraser Primary School
- Ms Sharyn Widdowson, Business Manager, Taylor Primary School
- Ms Helena Williams, Business Manager, Campbell High School
- Ms Natasha Milewski, Business Manager, Namadgi School
- Secretariat: Ms Kerrie Atkins, Director, Strategic Finance
Minutes of Meeting
The 2019-2020 Workplan for the Group is provided below
If you want to raise any issues or suggestions regarding the Business of Schools please contact the Business Managers Advisory Group through the EDU Business Managers mailbox.
Business Managers Leadership Forum
2019 Business Managers Leadership Forum Series
18 June 2019 - Term 2
10 September 2019 Term 3
24 October 2019 Term 4
Business Managers Leadership Webinar Session
The Strategic Procurement Unit provides support to the Education Support Office and School Staff regarding goods and services procurement and contract management. The Infrastructure and Capital Works Branch provide support for all infrastructure and capital works procurement.
The Strategic Procurement Unit will provide guidance to any Education Directorate staff who are undertaking a procurement, no matter how big or small. We can help you to understand your obligations under the related legislations.
We can provide you with advice once you have an agreement in place. This can include supporting you through a contract breach process if your supplier is not delivering what was agreed or arranging a negotiation to vary an existing agreement.
Our Unit currently manages the ACT Schools Cleaning Contracts and are available to support School Staff with any concerns or questions that they have relating to Cleaning Services at their School.
Our Unit can support you with:
- Managing the ACT Schools Cleaning Contract and supporting schools with their cleaning services
- Engagement of OSCH providers
- Establishment of licence agreements with other centre based services (eg long day care providers)
- Set up and management licence agreements and hire agreements for canteen providers and other community groups
- Uniform suppliers
- Stationary and school book packs
- Advice and support regarding the Secure Local Jobs Code
- Managing the Community Use of Facilities policy
- Development of procurement plans
- Procurement of a consultant or provider to deliver a specific service or program
Strategic Procurement Contacts
- Sarah Watson, Senior Director
- Procurement Enquiries
- Cleaning Contract Enquiries
Links to Relevant Policies
- Procurement ACT (Internal page)
- Procurement ACT (External Page)
- Purchases Under $200k
- Purchases Over $200k
- Templates and Resources
- SLJ Code Certified Entities
- Aboriginal and Torres Strait Islander Procurement Policy
Below are enquiries which have been submitted through to the EDU Business Managers mailbox. All answers will be posted here regularly for all Business Managers to access. These will be collated into the below FAQ list.
I’m looking for staff to fill an administrative role, what process do I follow?
The People and Performance branch are moving to a HR Business Partner model to provide effective HR services to the Directorate. This model was communicated at the Term 3 Business Managers Leadership Forum by Katie Dunn, Senior Director of the Business Partner Team.
HR have an oversight of recruitment, staff movements and vacancies and will be able provide you with accurate advice. Please contact your appropriate HR Business Partner.
Can we exchange furniture and equipment for staffing days?
The exchange of staffing days as the proceeds of sale of minor furniture and equipment is not an appropriate financial transaction.
School are able to sell/gift minor assets to other schools but this should be a transparent transaction though the exchange of cash. Should a school then wish to convert this cash into staffing days this is a separate transaction, through the process of purchasing days from the Directorate.
The miscellaneous transfer of day between school was discontinued many years ago. Any transfer (limited to three days) must relate to a specific staffing resource only.
It is the understanding that JSC panel training is only required for recruitment of teaching staff under their Enterprise Agreement. Can you please advise if it is also required for recruitment of administrative staff?
Under the ACT Public Service Administrative and Related Classifications Enterprise Agreement 2018-2021, only the chair must have completed the Joint Selection Committee training.
Can Business Managers have access to completion data of the log in and learn modules? If so, how?
Business Managers can request completion data for the Log-on and Learn modules through emailing the Education HR Strategy team on EducationHRStrategy@act.gov.au
How do the log in and learn modules interact with the finance e-learning modules?
The log-on and learn modules are currently separate from the finance modules and the reporting is not linked.
Do administrative staff get time to complete the modules in work hours or paid time outside of hours?
The log-on and learn modules should be completed during work hours.
How many days in lieu do you give to LSA’s who attend a camp?
- School Assistant attendance on school camps or interstate excursions is voluntary;
- Individual schools are responsible for all costs associated with a staff member attending school camps/excursions;
- Prior to the camp/excursion the principal/supervisor should discuss the schedule of activities with the school assistant outlining the expectations and hours of work (on duty requirements) i.e. 8:30 to 3:30 (standard hours) or 8:30 to 7:30 (more than standard hours) etc;
- Overnight is not considered as on duty;
- Where the school assistant is required to work additional hours i.e. to be on duty for more than their standard hours, school assistants should be granted either time off in lieu or overtime in accordance with Clause R2 – Ordinary Hours of Work of the Administrative and Related Classifications Enterprise Agreement 2018-2021;
- Arrangements (including time off in lieu or overtime should be agreed and documented before the school assistant attends the camp/excursion.
How do I purchase staffing days?
Please see following link to a form for purchasing staffing days: https://index.ed.act.edu.au/school-services/files-ss/word/20181120-Wk-6-G-2019-School-Request-to-Purchase-Relief-Days.docx
This can also be found on the Index at the following link under School Finance Forms: https://index.ed.act.edu.au/school-services/school-finance.html
You will need to complete the form and send it to the mailbox as outlined on the form provided.
Where can I find companies that are certified under the Secure Local Jobs Code?
All certified suppliers under the Secure Local Jobs Code are uploaded onto the following website: https://www.procurement.act.gov.au/supplying-to-act-government/securelocaljobs/code-certified-entities.
This webpage is updated regularly by Procurement ACT who manage the Secure Local Jobs Code process for the Whole of Government.
Your enquiries regarding COVID-19 are important to us. For all enquiries, please email EDUBusinessManagers@act.gov.au.
- School Management Manual
- School Assistant Classification
- School Finance
- Travel Guideline
- Compliance Checklist
- ACTPS Employment Portal
- Professional Learning and Events Calendar (PLEC)
- School Administration System (SAS) e-learning
- ACTPS Training and Development Calendar
- Working with the ACT Education Directorate